Overview: Procurement Cards (Pcards)

Learn how to:
Use a Stanford Purchasing Card (PCard) to make business purchases under $2500. There are two types of purchasing cards; Individual PCards and Department PCards. All PCard purchases require verification and approval. To apply for an Individual or Department PCard, complete the PCard Application Form and see how to get access to the PCard verification module of Oracle Financials.

For:  Individual or Department PCard holders (Approved Faculty, Staff, Administrators, Student-employees)

 

Not sure if a PCard is the right purchasing method?

• Review Purchasing Methods used at Stanford [link]

Employee with an Individual PCard

• Understand PCard policy [link]
• Make purchase
• Retain receipts

Employee Using a Department PCard

• Understand PCard policy [link]
• Request PCard from department holder
• Make purchase
• Return PCard to department holder with receipts

Transaction Verifier

• Receive email notification of transaction
• Verify PCard transactions
• Dispute a transaction (if required) [link]

Transaction Approver

• Receive email notification of transaction requiring approval
• Approve / edit PCard verifications

Accounts Payable Department

• Receive monthly bank invoice
• Review / reconcile invoice
• Pay invoice