Overview: Purchasing Items Using Rapid Purchase Orders (RPO)
Learn how to:
Make business purchases under $2500 by directly placing a Rapid Purchase Order (RPO) with a vendor (you act as buyer). Requires getting access to iProcurement [link].
For: Faculty, Staff, Administrators, Student-employees
Not sure if the Rapid Purchase Order (RPO) is the best source for items you need?
- Review Purchasing Methods used at Stanford [link]
Initiate Purchase
Employee Making Purchase
- Understand RPO policy [link]
- Know what account # (PTA) to charge order to. For help, see Quick Steps: Identify Existing Project, Task, Award (PTA)
- Select vendor and negotiate terms
- Request rapid purchase order / change order
Approve Purchase & Place Order with Vendor
Designated Approver
- Receive email notification of intended purchase
- Approve / edit purchase requisition
Employee Making Purchase
- Receive approval notification
- Place approved order with vendor using assigned purchase order number
Receive / Return Goods or Services
Employee Making Purchase
- Receive goods or services [link]
- Return goods to vendor (if necessary) and transact return in iProcurement [link]
- Process vendor invoice [link]
