Payroll Administration
Payroll tasks and resources for Labor Schedulers and Kronos Administrators
Start here if you are new - Introductory information to help you get started:
- About Payroll Administration
- New Hire Process
- Time and Leave Reporting
- Handling Overtime
- Garnishments
- Subpoenas
- One-Time Payment Requests
- Administering Non-Resident Alien Pay
- Administering Post-Doc Pay
Step-by-step instructions for payroll administration-related tasks:
- Enter Employee Data in PeopleSoft
- Review Employee Time in Kronos
- Adjust for Overpayment to Employee
- Make One-Time Payment to Employee
- Request Off-Cycle or Replacement Check
- Request Supplemental Pay for Employee
- Initiate Final Pay
- Transfer Employee to New Department
- Calculate Vacation Accrual
- Record a Leave of Absence
- Create / Update Labor Schedule
- Enter Salary Adjustment in LD
Condensed policy information related to payroll administration:
- Payroll Advances
- Leave Policy
- Vacation Accrual Tranfer Policy
- I-9 Advance
- Employee vs. Independent Contractor Status
- Salary Cap Administration
- Paying Students: Tax Considerations
- I-9 Verification Guidelines
Links, tools and reference materials related to payroll administration:
- Payroll Schedules and Deadlines
- Online W-2 Services and Duplicate W-2 Orders
- Employment Verification
- Vacation Accrual Balance Template
- Reason Codes for Labor Schedule Entries
- Payments to Foreign Visitors
- Payments to Human Subjects
- Administering Faculty Pay
- Template for Academic Year Salary paid over 12 months
- Template for NIH Salary Cap calculations
- Administrative Effort Reporting Memo
- Administrative Effort Reporting Timesheet
Downloadable and online forms related to payroll administration:
- I-9 (Employment Eligibility Verification)
- New Employee Information
- One-time Pay Reduction
- Additional Reoccurring Pay
- Vacation Accrual Balance Funding
- W-4 / DE-4
- Form 8233
- W8-BEN Non-resident form
- Hourly Timesheet (for use when deadline missed on Kronos)
- Special Salary Processing
- Direct Deposit
- Out of State Employee Approval
- Out-of-State Employee Days Worked in California
Online tutorials, classroom training, and related materials:
- FIN-0510: Labor Schedules
- Labor Schedules User Guide
- FIN-0520: Labor Distribution Adjustments
- Kronos Time and Leave Reporting System
- PeopleSoft Training?