Resources & Job Aids: Mileage Reimbursement Rates
On this page:
- Mileage Reimbursement Rates
- Use of Private Automobile or Motorcycle
- Standard Mileage Allowance
- Allowable Expenses
Mileage Reimbursement Rates
Mileage Reimbursement Rates The use of personally owned vehicles is generally most appropriate for round trips of 200 miles or less. Commercial air travel is generally the most economical and practical means for more distant trips.
When requesting reimbursement for use of personal auto, motorcycle or aircraft, record the number of miles traveled and apply the following rates:
| Mode of Transportation | Rate per Mile |
|---|---|
| Private Auto | 48.5 cents |
| Motorcycle | 20 cents |
| Private Aircraft | 45 cents |
Archived Rates[link]
Use of Private Automobile or Motorcycle
The University will pay a standard rate per mile (as shown above) for official travel by private automobile or motorcycle based on the actual driving distance by the most direct route (not more than 105% of the mileage listed on the MapQuest web page at http://www.mapquest.com/.
Standard Mileage Allowance
The standard mileage allowance (rate per mile multiplied by miles traveled) is intended to cover vehicle expenses such as fuel and lubrication, towing charges, physical damage to the vehicle, repairs, replacements, tires, depreciation, insurance, etc.
Allowable Expenses
In addition to the standard mileage allowance, necessary and reasonable charges for the following vehicle-related expenses are allowed:
- Tolls
- Ferries
- Parking
- Bridges
- Tunnels
- Liability and physical damage insurance coverage for driving in foreign countries
Traffic ticket and parking ticket expenses will NOT be reimbursed.
For more detailed information, see Administrative Guide Memo 36.7.