Quick Steps: Find or Add Approved Supplier

Who does this?  Staff

When?  Staff is creating a standard or rapid purchase requisition in Internet Procurement, and the supplier they wish to designate is not in the supplier database (i.e. they are not available from the pick list).  Suppliers must be approved by the Procurement department prior to them being added to the Oracle Financials supplier database.

How?  Using the Internet Procurement module of the Oracle Financials application

On this page:

• Find an Approved Supplier
• Add a Supplier

 

Find an Approved Supplier (4 steps)

Launch the Internet Procurement module of Stanford's Oracle Financials application:

1. Click https://ofweb.stanford.edu/.
2. Enter your SUNetID and password as prompted.
3. Click the link on the Web Authentication page.
4. Click the SU Internet Procurement link in the Navigator section.

Start a non-catalog (standard or rapid purchase) requisition:

1. Click Non-Catalog Request to begin the requisition.
2. Select the Request Type from the dropdown list.
3. Enter the Item Description for the goods or services to be purchased.
4. Enter the Quantity.
5. Change the Unit of Measure if appropriate
6. Enter the Unit Price.
7. Enter the Supplier Item if desired (optional field).

Identify the Supplier:

1. Enter part of the Supplier Name and tab out or click the flashlight.
2. Click the icon in the Quick Select column for the correct supplier.
3. Click Add to Cart button.

Complete the requisition:

1. Complete the process for creating and submitting the requisition.

Note:  See Quick Steps: Request Standard Purchase Order / Change Order and Quick Steps: Request Rapid Purchase Order / Change Order.

 

Add a Supplier (4 steps)

Launch the Internet Procurement module of Stanford's Oracle Financials application:

1. Click https://ofweb.stanford.edu/.
2. Enter your SUNetID and password as prompted.
3. Click the link on the Web Authentication page.
4. Click the SU Internet Procurement link in the Navigator section.

Start a non-catalog (standard or rapid purchase) requisition:

1. Click Non-Catalog Request to begin the requisition.
2. Select the Request Type from the dropdown list.
3. Enter the Item Description for the goods or services to be purchased.
4. Enter the Quantity.
5. Change the Unit of Measure if appropriate
6. Enter the Unit Price.
7. Enter the Supplier Item if desired (optional field).

Add new supplier to the database:

1. Check New Supplier checkbox.
2. Enter the Supplier Name.
3. Enter the Street Address.
4. Enter the City.
5. Enter the State.
6. Enter the Zip Code.
7. Click Add to Cart button.

Complete the requisition:

1. Complete the process for creating and submitting the requisition.

Note:  See Quick Steps: Request Standard Purchase Order / Change Order and Quick Steps: Request Rapid Purchase Order / Change Order.

 

What happens next?

• The Procurement and Disbursements departments will add the new supplier to the Oracle database. This process may take a couple of days.

Questions?

• For additional help, submit a HelpSU ticket. Select Request Category Administrative Applications and Request Type Oracle Financials.
• For additional training, take FIN-0410 Purchases Using Oracle Internet Procurement.